員工輪流遠端工作
Dear Mr. Clay,
親愛的克萊先生：
I’m writing this letter to confirm your schedule for the coming month.
想跟您確認一下下個月的行程。
coming(adj.)下個、接下來的
First, in May, all your business trips abroad have been canceled because of the coronavirus outbreak.
首先，因為疫情爆發的關係，五月所有出差行程都已取消，
have been canceled完成被動
All the meetings will be carried out in the form of video conferencing via the software Zoom.
因此，所有會議都將改以視訊會議，透過Zoom軟體進行。
carry out執行、進行in the form of以…形式via(prep.)藉由、透過software(n.)軟體、hardware(n.)硬體
The timing of the meetings remains the same; however, I will keep you posted should there be any changes.
會議時間都保持不變，如果有任何更動，我會再提醒您。
remain(v.)保持keep sb. posted持續聯絡、保持聯繫should there be any changes若有任何更動
Meanwhile, the software has already been downloaded to both your computer and laptop.
同時軟體已下載到您的電腦和筆電裡。
meanwhile與此同時download(v.)下載、完成被動
Also, kindly be reminded that, following the government guidelines, the company has asked employees to work remotely on a rotating basis.
此外，現在公司聽從政府建議，已指示員工輪流遠端工作，
kindly be reminded that特此通知guideline(n.)指示following…分詞構句、主詞相同省略remotely(adv.)遙控地、遠端地on a rotating basis輪流、rotate(v.)輪流、旋轉
As a result, our department will be working from home starting the first week of May.
因此我們部門將從五月的第一周開始在家工作，
as a result因此work from home在家上班
All the scheduled departmental meetings will be switched to online as well.
所有的表訂的部門會議也將改在線上舉行。
switch(v.)轉為、轉換
Best regards,
致上問候
John
約翰